Administrative Assistant

Resurget Engineering is looking for an Administrative Assistant to join our growing team. Our ideal candidate will be an outgoing, proactive individual, with solid verbal and written communication skills.

Someone who is motivated to thrive in a growing entrepreneurial office environment and has the drive and initiative to make a positive impact. Maintains an organized approach to managing daily activities, can juggle multiple demands efficiently and productively.

In this role, you will be responsible for providing project management and administrative support. This individual must have the ability to work independently and as an effective, engaged team member in a fast-paced environment. Strong initiative and follow through is essential for this job.

Responsibilities

  • Assisting with the preparation, proofreading, and editing of correspondence, communications, presentations and other documents

  • Assisting with the planning, coordinating, and participating in meetings, webcasts, and conference calls

  • Attend project meetings and document minutes to ensure that all open actions items are closed out

  • Assisting project managers in all administration functions and processes

  • Facilitating development of project plans and handle them from inception to completion

  • Analyzing project data and produce progress reports

  • Preparation and submission of reports, specifications, correspondence, spreadsheets, presentations to ensure that the highest quality editing and formatting are presented following branding guidelines

  • Support bid managers and marketing team in preparing proposal submissions, and assist in ensuring that collateral materials are maintained and updated regularly

  • Calendar management, requiring interaction and coordination with internal/external executives and their assistants to coordinate complex meetings

  • Arranging travel and itineraries including air, hotel, transfers, passports, and visas

  • Preparing, reconciling and processing of expense reports

  • Assisting with the completion of applications for professional licenses

Required Skills & Experience

  • Minimum 4 years of relevant experience supporting a team in a fast paced and professional environment, relevant experience in an engineering, architecture and construction environment preferred

  • Advanced proficiency in Microsoft Office Suite applications (Excel, Outlook, PowerPoint, and Word) is required

  • Strong English grammar, spelling, punctuation, composition, drafting and proofreading skills

  • Outstanding verbal, written and presentation skills

  • Maintains an organized approach to managing daily activities, can juggle multiple demands efficiently and productively

  • Ability to handle confidential assignments with tact and diplomacy

  • The ability to work in a deadline-driven environment

  • Self-starter, flexibility, and adaptability-enjoys the challenges of change and supports a dynamic management team by shifting priorities and dealing with ambiguity

  • Strong problem-solving, strategic and creative thinking, and decision-making abilities

  • Detailed-oriented with the ability to prioritize and manage differing needs of their projects

  • Proactive, self-motivated with excellent interpersonal skills

  • Delivers high quality work

  • The ability to operate in the role with the highest of ethical standards and professionalism is required

Preferred Experience

  • AA/BA/BS degree in business, management, construction or operations desired

Please send your resume, cover letter and desired position to hiring@resurget.engineering.